Commercial Assistant (Alcobendas)

Commercial Assistant page is loaded## Commercial Assistantlocations: Alcobendas, Spaintime type: Full timeposted on: Posted Todayjob requisition id: R Work Flexibility: Hybrid***Key Activities & Accountabilities*****1) Timetable management and communication inside the division*** Coordinate meetings and data in electronic timetables (Outlook)* Organization of the local divisional meeting and appointments (booking meeting rooms, catering and technical services, guest travel and lodging and logistic details in general)* Speaking to providers on the phone, via e-mail or in person to enable commercial and marketing activities* Update mailing lists, onenote, divisional highlights* Coordinate the relationship among Marketing and Facility or advocate to him/her the shipment and preparation of promotional support materials ( usb, brochures, product catalogue)* Became the point of contact among the divisions and organization for specific matters related to BUD activities* Processing and management of invoices for all commercial activities and maintenance of the department budget spreadsheets* Coordinate organizational activities such as internal Conf call, Webex, Agents training and meetings, agenda, minute and follow up* Support translations among languages as requested**2) Coordinate business trips*** Coordinate business trip and related BUD activity* Booking of flights, transfers, train and taxi rides, according to valid country specific cost expenditure guidelines**3) Data collection*** Planning and executing internal events, e.g. monthly Leadership Team Meetings/Calls* Provide assistance in the organization and operation of internal divisional educational activities* Supporting the BUD by providing information and analysis, on an ad hoc basis, of commercial activity undertaken by the team* Consolidate data from multiple sources (ie weekly forecasts) as requested* Prepare advanced excel sheets and manage data collection from different cources**4) Project management*** Working independently on different projects agreed with the BUD* Support the business at internal conferences when requested* Coordinate Onedrive/One note common activity of the team and request from EU* Coordinate organizational activities external agreement with third party and providers* Prepare, send and archive yearly letter of budget per BU for agents* Promote and disseminate Culture Compliance Company (compliance and ethical behavior)* Satisfy ad disseminate Quality Culture and respect of procedures of the Company giving particular attention to Dl.lgs 81/2008***Education**** Educated to degree level or equivalent* Ideally an engineering or technology graduate***Experience***At least two years in the same role***Competencies**** Fluency in English speaking and writing* Excellent written and spoken communication skills* Interpersonal skills* Multi-task oriented* Communication skills
- verbal and written* Problem-solving* Attention to detail and accuracy* Data collection and ordering* Adaptability* Initiative* Stress tolerance* Interest in a developing a sales and marketing careerTravel Percentage: None #J-18808-Ljbffr Postúlate en Kit Empleo: kitempleo.es/empleo/6u0c8i