Event Logistics Coordinator (San Sebastián)

Job Title: Event Logistics Coordinator Reports to: Event Coordinator Location: Remote (Europe / South America
- US time zones) Schedule: Full time, approximately 50 hours per week (primarily Monday through Friday with occasional weekend needs) Salary: $12,000 to $42,000 annually

Role Summary Maxwell Social is hiring a remote Event Logistics Coordinator to support staffing, operations, and planning across private and member events. You will ensure each event is properly staffed, prepped, and documented, allowing the planning team to focus on client relationships and creative execution. This is a logistics-forward role with some client-facing coordination responsibilities. You will manage staffing remotely, review event timelines, flag operational issues, and help maintain structure in a fast-paced, high-touch environment.

Key Responsibilities Staffing and Scheduling
- Remotely assign on-site roles such as bartenders, servers, support staff, and managers based on event needs
- Manage and update all staffing schedules in Homebase
- Track staff availability, review time-off requests, and flag potential conflicts
- Maintain clear communication with on-site team leads regarding shift details, uniforms, and expectations
- Onboard new staff in Homebase and maintain contact and availability records

Event Coordination and Planning Support
- Review and update BEOs and Run of Show documents in collaboration with the events team
- Regularly audit ROS and event timelines to ensure accuracy and flag logistical gaps
- Coordinate key event details including vendor access, staff call times, and guest experience notes
- Maintain event communication threads using WhatsApp, email, and text
- Participate in weekly event planning and staffing calls

Documentation and Tools
- Organize and update event folders in Google Drive with finalized documents and vendor COIs
- Enter staffing details and update pick lists in Tripleseat
- Track vendor communication and documentation for seamless ha Postúlate en Kit Empleo: kitempleo.es/empleo/6tr4li